If you use PowerPoint a lot, chances are you’ll have seen your fair share of glitches and malfunctions. And nothing is so frustrating as losing work or precious time to PowerPoint crashes! So, after doing some of my own extensive research, here are the most common reasons why PowerPoint crashes and what you can do about it.
Got a set of slides you want to record some narration for? The PowerPoint narration tool is useful if you want to create an all-singing, all-dancing video version of your presentation. My colleague John has a great how-to for earlier versions of PowerPoint, but if you’re using the latest version, here’s how to record narration in PowerPoint, and do it like a pro.
The way this used to work in older versions of PowerPoint was that you’d navigate to Slide Show and click “record”. You’d get a pop-up window asking what you’d like to record (narration, timings, ink, etc), you’d make your selection, hit “OK”, and then the floor was yours straight away. Now, not so much. Let’s take a look at what’s changed.
How to record narration in PowerPoint
First, we’re going to open up the Slide Show tab, and hit “Record Slide Show”. You can choose whether to start on the current slide, or go right to the beginning and start recording from there.
Pressing the “Record” button opens up Presenter Mode, which looks like this:
One might see the interface and assume that the slide show is already recording. Alas, no. You must remember to hit the “Record” icon in the top left hand side of the screen. That’ll bring up a (slightly intimidating) countdown from 3, and then you’ll be ready to rumble.
From there, it’s pretty much as it used to be: click through, do some talking – you know the drill.
If you’re unsure whether your narration is being recorded, you can look out for two things. Firstly, the icons in the top left will change to “Pause” and “Stop” buttons; and second, you’ll notice the timer ticking along nicely in the bottom left.
The same rules apply about how the narration for each slide is embedded, but now you can easily hit “Pause” and re-record narration for specific sections of your presentation, without messing up the continuity of the whole thing. Nifty, eh?
Take a breath
One last thing, we’ve got a last-minute, yet handy PowerPoint narration tip: it’s tempting to jump straight in talking as soon as you’ve hit “Record”, but it will actually serve you better to wait for a breath before you launch into your script. PowerPoint can sometimes take a second to begin recording, which can lead to the start of your recording getting clipped off. Not good. An easy way to avoid having to re-record clipped narrations is to pause for a heartbeat before you carry on speaking.
That’s all from us. Now you can do it all in the record interface: click “Pause” to gather your thoughts, “Stop” to halt proceedings on your current slide, and then “Record” to have another go. This saves exiting the interface every few slides, reduces the strain on your computer’s CPU, and generally makes the process move along a little quicker. Nice one Microsoft.Leave a comment
Principal consultant; View Hannah Harper's profile
Content marketing lead
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From liaising with our high profile guest speakers to producing effective presentations for the whole day, BrightCarbon's input ensured the smooth running of this high profile event.David Gillan Manchester Insurance Institute