We’re often asked whether it’s possible to ‘cut out’ images in PowerPoint. Well, the good news is that it is, and the even better news is that I’ve written a How-To guide to show you how it’s done.  

To crop an image to a square or rectangle

1. Select your image.

2. In the Picture Tools ribbon, select ‘Crop’

3. Resize the cropped section using the Black V handles that appear, resize the image itself by using the white circle handles, and move the image within the cropped area by dragging the image itself.

custom image cropping in powerpoint

To crop an image to a simple shape (a circle, a triangle, arrow etc.)

1. Select your image.

2. In the Picture Tools ribbon, click on the small arrow underneath the ‘Crop’ button to display more options.

3. Choose ‘Crop to Shape’ from this menu, and select whichever shape you require.

4. By default, PowerPoint stretches your chosen shape to cover the entire image. To change the size, shape or position of the cropped area, click on ‘Crop’ again.

5. Resize and reshape the cropped section using the Black V handles that appear, resize the image itself by using the white circle handles, and move the image within the cropped area by dragging the image itself.

custom image cropping in powerpoint

This technique can also be used to highlight an area on an image (as shown below). Before you begin, create a duplicate version of your shape and apply an effect to it (such as recolouring, blurring, etc.). Place this version of your image behind the one you want to crop. Make sure you line both images up before you start on step one.

To crop an image to a custom drawn shape (something not in the Autoshapes menu)

1. Draw a custom (Freeform) shape over your chosen image, tracing out the part of the image you want to keep. Here, I’ve drawn around the monkey. The freeform tool is found in the Autoshapes menu. To create a shape, make regular clicks along the outline of your chosen object to drop points – think of it like a child’s dot-to-dot picture.

custom image cropping in powerpoint

2. Make sure you close the path of your custom shape by double-clicking after your final point is dropped. If you don’t, right-click on your shape, choose ‘Edit points’, then right-click again on any of the points you’ve made and click ‘Close Path’.

3. Once you’re happy with the outline you’ve created, you need to fill your shape with a version of your image. Right-click on the original image and click ‘Copy’ (or press Ctrl+C on your keyboard) this will copy it to your clipboard.

4. Now select your drawn shape and right-click on it. Choose ‘Format Shape’.

5. Select ‘Fill’ then ‘Picture or texture fill’.

6. Click on ‘Clipboard’.

7. By default, PowerPoint shrinks your image to fit inside your shape. To change make it look right, you need to stretch the image inside your shape back to its original size.

custom image cropping in powerpoint

8. Click on your shape, then click ‘Crop’ from the Picture Tools ribbon.

9. Use the white circle handles that appear to stretch the image to match the original behind it. Don’t move the black V handles or you’ll lose your drawn shape.

custom image cropping in powerpoint

10. Once the image inside you shape matches the one behind, you can delete the original image from behind (or leave it there and apply an effect to it as I suggest above). You can also remove any outline that might your freeform shape may have had.

custom image cropping in powerpoint

If your freeform shape doesn’t look quite right, you can right-click on it and select ‘Edit points’. This will allow you to move individual points to alter the outline until you get it right.

If your shape’s edges look a little jagged, you might want to add a drop shadow or apply the ‘soft edges’ effect. This will blur the edges a little, giving it a slicker look. You can now sit your cropped image on top of another, or leave it just as it is – either way, it’s a cool technique that you’ll use time and time again.

Good luck! And the best news is that this process is even easier if you’re using PowerPoint 2013 or 2016: check out this 4-step guide on Twitter!

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Written by

Kieran Chadha

Managing consultant

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  1. Image of Hamish Joy Hamish Joy says:

    Awesome. It was quite simple… So much so that I thought “Why didn’t I think of that??”

    But the fact is I didn’t, and this is really a neat way to go about it. One tip, though… Step 7 could be made slightly simpler. PowerPoint shrinks the image in this step, like you said… unless you put the setting “Tile picture as texture”- This makes the image repeat in the original size… But since your outline is a 1:1 ratio, it will keep the same size as you want… You just need to reposition it slightly.

    But that’s just a minor improvement. The article is just superb. 🙂

  2. Image of Hamish Joy Hamish Joy says:

    Oops; My ’tile picture as texture’ method has a drawback. I can’t scale the object without screwing up the fill image. So your method is better in most cases.

  3. Image of Janet Janet says:

    Thank you so much! This was easy and is a wonderful tool!

  4. Image of Luis Luis says:

    THANK YOU SO MUCH!! FO REALLL!! THANK YOU FOR THESE CUSTOM CROP TIPS!! 😀

  5. Image of Yasha Yasha says:

    You are a hero. I was so desperate to crop in special shapes that I was about to buy Photoshop. You saved me loads of cash and a lot of hassle. Thank you for the great post

  6. Image of Richard Richard says:

    Hi,

    I came looking to fill a rotated shape, thanks for your help.

    To explain my solution further for anyone wishing to fill a rotated shape (the square with rounded corners for example), you can follow a similar method to “To crop an image to a custom drawn shape (something not in the Autoshapes menu)”.

    Draw your shape, and rotate it as you wish. Essentially you are setting up your frame.

    Copy your source image (you may need to repeat the process, if you have a shape that is 1:1 ratio, i.e. a square, then you will need a source image that is cropped 1:1 (this can be easily done in the crop menu)).

    Then go to format picture > picture or texture fill, but first make sure that you untick the “Rotate with shape” box, otherwise you will get your source image on an angle.

  7. Image of Hidde Hidde says:

    Thank you very much, small things can be very important sometimes!

  8. Image of fcjytfr fcjytfr says:

    cant you specify your freeform cropping i cant figure it out !!!!!!!!!!
    THERE IS NO SUCH THING IN THE AUTOSHAPE CROP THAT SAYS IT IS A FREEFORM TOOL !!!!!!!! I EVEN TRIED FINDING IT IN THE AUTOSHAPE INSERT AND THERE IS NOTHING CALLED THE FREEFORM TOOL !!!!!!!!!

    • Image of Richard Goring Richard Goring says:

      Hi, Sorry for causing confusion here. The Freeform shape tool is in the Shapes menu. Click in (either from the Home tab or Insert tab) and open up the full list. In the Lines section, the Freeform tool is second from the right between Curve and Scribble. The icon is a bit like a rounded rectangle with a bite taken out of the top right corner. Use this to draw around the object, clicking to create new points on it, and then double click to finish it. This will then give you the shape to fill with the image.
      Bonus tip: If you have PowerPoint 2013 or 2016, you can use the Merge Shapes tool (Format Tab, on the left, next to the Shapes list) to use the Freeform shape you’ve created to cut out the right area from the image. Select the image, then the Freeform shape, and then use the Intersect tool.

  9. Image of Mark Walker Mark Walker says:

    I managed this awful job once but not subsequently.

    I was confused by the open/closed path instructions; you have to play around with the edit points and find close path – it didn’t come up on mine until I went back into the edit points – it seems unsure if you have closed it.

    On my second and third attempt, the previous copied clipboard picture came out to fill the edit points shape I had created. Laughter. But I had delted them from the clipboard!

    Your instruction “Use the white circle handles that appear to stretch the image to match the original behind it. Don’t move the black V handles or you’ll lose your drawn shape.” is baffling. I see some black right angles with white surrounds but what do you mean? No wonder I lost the image – or did I?

    Similarly, your instruction: “Once the image inside you shape matches the one behind, you can delete the original image from behind” is bewildering. If the image doesn’t snap into place and still seems to cover the edit points shape – how are you to know which is which and which to delete?

    Think you need some extra screen grabs in – these stages are not simply clear. I would say that I’m using Powerpoint 2016 which is falling over itself to help you with advice (so some of the menu options don’t quite match your article ) but Powerpoint 2016 it fails dismally.

    Not up to your usual high standard!

  10. Image of Dave Schlossberg Dave Schlossberg says:

    Excellent!!! This has saved me many, many hours (of course after many hours trying to figure it out myself).

    Thank you for making this knowledge accessible!

    p.s. Am using PowerPoint 2016 and it worked just fine.

  11. Image of Chris Chris says:

    Does this method not work in word 2007?
    i go through all the steps except the final cropping to get the pic to fit the shape…..at that point the crop button is greyed out…..help! I really need this technique to work for a newsletter I publish

  12. Image of Wayne Wayne says:

    This was a great tip – Exactly what I needed.

  13. Image of Andrew Andrew says:

    Unfortunately this doesn’t work in Excel 2011 for Mac because there is no Clipboard option in the Format Shape dialog box. So I guess I’m still in the same boat as before…

    But please update if you find a solution for Macs!!

  14. Image of Indranil Bhattacharjee Indranil Bhattacharjee says:

    Hi.. Keiran.. tried as you said.. did it also but not sure about / able to understand your point 8 & 9.. actually it is not happening.. request you ( may be i am bothering you.. sorry for that) if you can show us a video of it… actually it is very useful.. otherwise Corel would be the only help which would be expensive even for daily needs

  15. Image of robyn andrews robyn andrews says:

    this worked absolutely fantastic for me! i am using powerpoint 2013. THANK YOU! you’re a genius!

  16. Image of Daisy Daisy says:

    Hi I did this method twice!
    It worked really well the first time but I didn’t like the shape I had drawn so I did it again. I had to group the shape together and when I filled it with picture it had a massive gap in the middle. What did I do wrong? Please help

  17. Image of Kieran Chadha Kieran Chadha says:

    Hi Daisy,

    Thanks for the comment. It’s a little difficult to diagnose your issue without more detail. The above method is for a single shape. If you are trying to fill multiple shapes with a single image, it would be best to combine them into a single shape before you fill them (use the Union Shape tool to do this). This might work better than grouping them.
    It’s also worth bearing in mind that if you don’t like the shape you’ve drawn, you can edit it by right-clicking and choosing ‘Edit Shape’.

  18. Image of Wesley Peach Wesley Peach says:

    Great stuff. Turns ppt into basic photoshop functions. Thanks for stretching my categories.

  19. Image of Joby Blume Joby Blume says:

    Thanks Wesley. You might like this article about other Photoshop functionality that can be achieved with PowerPoint.

  20. Image of Maurice Maurice says:

    thanks a lot for the work! I used to struggle with Photoshop which is slow but by now I am enjoying the power of PowerPoint!!

  21. Image of Gabriela Gabriela says:

    Great article. Thanks a lot for the tips.

  22. Image of Stewart Thirnley Stewart Thirnley says:

    Looks good I will now have another try

  23. Image of dwdwd dwdwd says:

    not working anymore as in the version that I have there is no autoshape but background editor

  24. Image of Suchita Toshniw Suchita Toshniw says:

    This is really helpful. Thanks a lot!

  25. Image of joe you mamam joe you mamam says:

    bad bad bad bad bad bad bad bad
    need free form cropping…

    directions immediately become frustratingly less specific at this point.

    this article sucks.

    click bait

    • Image of Elizabeth Stodolski Elizabeth Stodolski says:

      Hey Joe, Sorry to hear that you’ve become frustrated with these directions, can you please be more specific about where you get lost? We’d be happy to help you figure it out so you can master the custom crop.

  26. Image of Vy Anh Vy Anh says:

    SO much helpful, thank you! I am doing ppt for a birthday and your instruction are so easy to follow

  27. Image of Lc Lc says:

    Still using the vs 2007 and it’s working. Thank you.

  28. Image of Nurit Nurit says:

    Thank you! That was a REALLY good tip. I appreciate it!

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