Video Embedding Tool for PowerPoint

Video Embed PPT

We all know how frustrating it is when you bundle up your nicely self-contained multimedia presentation and someone else reports that the videos don’t play on their machine.

This is typically due to a ‘codec’ (or coder-decoder, or compressor-decompressor). Essentially, codecs encode and translate your media to make it suitable for storage and playback – and there is an assortment of different ones. If you don’t have the correct codec on the machine running the videos, the videos simply won’t run in PowerPoint.

Video Test PPT

To help with this tricky problem we’ve created a small tool in the form of a PowerPoint presenation to help figure out which codecs the host computer has, and thus which video types it can run. Once you know which video type is needed, you can convert your video files (using any freeware video software) and be safe in the knowledge that the video will run as expected on the host machine.

Download PowerPoint Video Embed Tester

If you open up the presentation (available in the compressed folder via link above), it contains a series of videos in the most common movie formats. All you need to do is look to see if each one plays. If it does, make a note of the video format that’s shown on the video. If it doesn’t play, just move on to the next. Then at the end, you’ll know which file format to produce the video in.


Latest comments

Gena Calhoun on 18th June 2015 at 4:52 pm said

Can you tell me the file type of the video that says… “Cross your fingers for this one” at the top? It was the only one that would not run so i would like to know that I can’t use vs what I can.

John Bevan on 19th June 2015 at 9:29 am said

Hey Gena! ‘Fingers crossed for this one…’ is an Xvid-compatible AVI container produced with MPEG4 codec. Great that most of them worked for you!

Annette on 20th October 2015 at 4:42 pm said

I have no luck with any video on the presentation! I got a message that says Quick Time is not available. I have a PC, and Quick time is installed and updated to the last version….I am using windows 10 and my Power Point is from Office 2010….any clue? Thanks!

John Bevan on 21st October 2015 at 12:08 pm said

Hi Annette, are you creating a presentation with videos for someone else to use, or having trouble viewing one you’ve received?
There are some issues around QuickTime and Windows 10 – as yet, versions 7.7.7 and 7.7.8 (latest) won’t install on Win10 and I haven’t found a reliable workaround, so I’m assuming you had the latest version of QuickTime installed before you upgraded to Win10 and it was ‘dragged across’ – this is causing issues around all sort of apps for people. If that’s the case for you, try uninstalling QuickTime and install QT version 7.7.6 from the link below, and see if that fixes things:

Pamdi on 12th February 2016 at 3:07 pm said

i am making a presentation but i cant insert any video in it
it is saying wrong codec even if i try .avi or .MPG or the others

Soul on 15th February 2016 at 3:08 pm said

Don’t just change the video extension, convert it using FILE FACTORY. Because when you just chane the extension it will not work so you need to convert.

Soul on 15th February 2016 at 3:15 pm said

Im sorry its ” format factory “

Chris on 8th March 2016 at 11:37 pm said

I have sent out a ppsx file that an individual can’t play the video file. They get a “Quick Time is not available” message. I read the message about issues with Windows 10. However, has anyone seen that message with other Windows OS or just with Windows 10.

Randy Tyndall on 25th October 2016 at 1:03 pm said

The reason why QT files won’t play is that the QT Player has been uninstalled and PowerPoint doesn’t know what to do with the QT file (aka .mov). To solve this, install Quicktime Essentials (on ver. of QT). That solves the problem. The other solution is to choose “Make Presentation Compatible” option on the file info tab in PowerPoint. It will re-encode the QT movie to mp4. You can also do a right-click on the file in question within PowerPoint and select “save Media”. This also converts the file to mp4.

Arjun Cenuroo on 18th November 2016 at 5:55 pm said

My laptop’s Powerpoint supports all the file types, yet it doesn’t want to play the video in Presentation Mode. It works without the fade effects, but it doesn’t appear with the effects. Please help.

Yoram on 26th March 2017 at 9:09 am said

Thanks a lot. Your tool solved my problem!!!

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